US Payroll · NetSuite salary record vs ADP Detailed Payroll Results

Liability Gap Finder

Finds why NetSuite’s “Gross Pay minus Payroll Liabilities” is not zero. Each employee’s NetSuite taxes, deductions and net pay are compared with the ADP Detailed Payroll Results.

Showing Week 38 (NetSuite salary record + 6 ADP files: C98, PFF, VY4, 4TP, AQ0, DGC). Upload next week’s files below to run it again.

Upload the week’s files

1 NetSuite salary record (eTeamSalaryRecordList, raw or already reconciled) and one ADP Detailed Payroll Results file per company (C98, PFF, VY4, 4TP, AQ0, DGC …). Every ADP column is read by its header name, so new columns and codes are picked up automatically. Drop them all at once. File types are detected automatically.

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What caused the difference

Each cause’s effect on NetSuite’s total. The effects add up to the difference.

By ADP company

Gross pay and employee liabilities (taxes + deductions + net pay), NetSuite vs ADP.

How the comparison works

Match key: ADP Associate ID = NetSuite ASSOCIATE ID. If there's no Associate ID, the fallback is the same company code (from the Payroll ID suffix) plus the same name. When NetSuite posts the same person twice, those rows are added together.
NetSuite difference = Gross Pay + Per Diem + O Reimbursement + F01–O09 − every employee tax, deduction and net-pay deposit column. HSA Health Savings and DD1 Savings are left out, the same way the NetSuite tie-out column does it. This reproduces the file’s own “Check” / “Gross Pay minus Payroll Liabilities” value on every row.
ADP side: all check sequences are added up per employee, including Adjustment / manual checks. That covers Gross, FIT, SS, MED, MED ST, S1/S2, SUI, SDI, FLI, MLI, PLI, OR Transit, L-codes, every Deduction Code (negative per diem / reimbursement codes are additions) and every Deposit Code plus Net Pay. For every employee, ADP’s own figures net to zero.
Effect of a component = its sign × (NetSuite − ADP). For a component left out of the NetSuite formula (HSA), the effect is ADP’s amount. The effects add up exactly to the NetSuite difference. Anything left over is reported as “Unexplained”.
ER taxes, Arrear / Bonus / Sick / PTO (already inside Gross Pay), TS Hours and FUTA don't count toward the difference, so they are not compared.
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